Accounting Clerk

Summary

Under the authority of the Treasurer, the incumbent is responsible for accounting operations related to accounts payable and accounts receivable, including billing associated with municipal drains. The position also involves monitoring various administrative and financial files, particularly those related to municipal drainage work. Through attention to detail and a strong commitment to compliance, the incumbent contributes to the efficiency of financial activities by ensuring data accuracy and adherence to established procedures, while maintaining close collaboration with various municipal departments.

Main Responsibilities

Accounts Payable Responsibilities

• Verify, code, and record supplier invoices in accordance with municipal policies;
• Ensure invoices comply with purchase orders and current contractual agreements;
• Identify discrepancies and follow up with suppliers and relevant departments as required;
• Assist with accounts payable reconciliations at period-end and fiscal year-end;
• Prepare payments in the absence of accounts payable staff;
• Perform any other related duties associated with the position.

Accounts Receivable Responsibilities

• Prepare and issue invoices related to municipal drains and other services, as required;
• Monitor receipts and outstanding balances;
• Provide courteous and efficient customer service;
• Provide backup support to the administrative assistant during absences, as needed;
• Perform any other related duties associated with the position.

Municipal Drain Files Follow-Up

• Carry out administrative and financial tracking of drainage work;
• Participate in cost allocation in accordance with engineering reports;
• Coordinate billing with affected property owners;
• Monitor applicable grant programs;
• Conduct research and analysis related to files, as needed.
• Act as a resource person for property owners regarding any questions related to municipal drains;
• Contribute to the preparation of municipal by-laws associated with projects;
• In collaboration with the Engineering Department and the Drainage Superintendent, handle information requests, complaints, and access issues, and prepare correspondence and required notices (meetings, assessments, work progress);
• Ensure files are kept up to date and maintained with accuracy and diligence;
• Participate in the preparation of year-end reports and reconciliations;
• Perform any other related duties associated with the position.

Capital Projects Monitoring

• Create annual projects in the accounting system and monitor them throughout the fiscal year;
• Compile invoices and ensure proper allocation to capital projects;
• Prepare year-end reports and documentation related to assets;
• Track project progress and completion status;
• Enter data into the asset management system;
• Perform any other related duties associated with the position.

Qualifications and Requirements

Education

• Diploma of College in Business Administration – Accounting, or equivalent experience

Experience

• 3 to 5 years of experience in a similar position

Certification /Accreditation

• N/A

Specific Knowledge

• Bilingualism (French and English), both spoken and written; 
• Strong knowledge of accounting principles; 
• Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); 
• Knowledge of municipal software (e.g., PSD Citywide, A La Carte), considered an asset;
• Experience with computerized financial systems.

Required Skills and Abilities

• Excellent organizational skills and ability to manage priorities; 
• Ability to efficiently handle multiple files simultaneously; 
• Attention to detail, accuracy, and autonomy in task execution; 
• Discretion, sound judgment, and professionalism; 
• Strong customer service skills; 
• Initiative and ability to work collaboratively as part of a team; 
• Municipal finance certification (AMCTO), considered an asset; 
• Knowledge of the framework and processes related to municipal drains, considered an asset.

Working Conditions

Physical Requirements

• Moderate

Work rhythm

• Regularly includes peak periods requiring the ability to manage workload demands; 
• Work occasionally requires sustained concentration.

Details

Work hours

• 35 hours per week

Compensation

• $30.99 to $35.05 per hour (depending on experience), Salary scales VI

Benefits

• Comprehensive benefits package
• OMERS pension plan
• Employee Assistance Program (Dialogue)

Location

• Fournier and Casselman

Start Date

• May 25, 2026

Additional Requirements

A criminal record check must be provided upon hire.